This is an update to the approval process for AV services requested from the Media Services/Audio Visual department at the University of Redlands given our current staffing. Effective January 1st, 2023, events that are outside of normal University operation hours, Monday – Friday, 8 am-5 pm, will need to be submitted and approved by the Media Services team a minimum of 2 months before the month the event date falls in. Event requests must have adequately supplied information for their request or subsequent follow-up by the deadline to submit. The use of “TBD” language will not be allowed to circumvent the policy and will not be considered as a complete request submission to Audio Visual.
We have provided examples of what this policy will look like in practice below for your reference.
Examples:
Desired Event Date/Time/Location/AV Requested: 3/4/23 (Saturday) – 12 pm-3 pm – Orton Center - Support for room equipment was requested
Desired Date/Time/Location/AV Requested: 6/1/23 (Thursday) – 4 pm-7 pm – Firepit
Desired Date/Time/Location/AV Requested: 4/3/23 (Monday) – 12 pm-5 pm – Hunsaker – Speaker needed outdoors with microphone
Desired Date/Time/Location/AV Requested: 7/26/23 (Wednesday) – 2 pm-8 pm – (Redlands Room) – Presentation equipment for the space (Projector, Laptop)
Feel free to reach out should you have any questions or concerns about this new development. We appreciate your understanding and look forward to collaborating with you in support of your events.